Getting started

1. 1

   Log in with your temporary password

   Go to the Log in page and sign in with your email and the temporary password emailed to you. On first login, you'll be prompted to set a new permanent password. Either way, you'll land right on your dashboard.

2. 2

   Explore your dashboard

   The dashboard is an app that runs right in your browser — no install needed, four tabs across the top. Live roster shows who's checked in right now. History covers today's activity, with a link through to Long-term history for any date range plus CSV/XLSX export and correcting a mistaken check-in or check-out time. Students (manager-only) lists your whole roster with sort, filter, color-coded tags, and birthday badges, plus a + Add / Import button for adding students one at a time or in bulk. Admin (also manager-only) is where you manage Manager/Staff logins, customize how the kiosk finds someone — number-only or a badge scan — and print barcode student ID cards.

   Your email in the top-right corner is also a menu — click it for Help, Sign out, and (for Managers) Manage SwiftCheck subscription. Right next to it, a Students / TimeClock toggle (Manager-only) switches the whole dashboard over to staff clock-in/out. See the TimeClock guide for the full walkthrough.

3. 3

   Open "Add / Import" on the Students tab

   Open the Students tab and click + Add / Import (visible to managers only).

4. 4

   Upload your student list

   Use the bulk import tool to upload a CSV or XLSX file of your roster. Here's what the format looks like:

   First Name	Middle Name	Last Name	Grade	Notes	Birthday
   Alex		Kim	5		03-14
   Jordan	Marie	Lee	3
   Sam		Patel	7	Allergic to peanuts	11/02
   Taylor	Ann	Chen	Kindergarten
   Morgan		Diaz	2	New student - Aug 2026

   Download sample CSV Download sample XLSX

   Middle name, notes, and birthday are all optional — birthday can be month/day (03-14) or a full date (3/14/2015, year discarded). Swap in your own students, then upload the file the same way.

   • Only check "Replace the entire roster" if you want to delete the current roster and start fresh — this cannot be undone.
   • Click Import to finish.

   Using Kumon? Here's how to export your roster from K-SIS

   1. Go to the K-SIS main page.
   2. Under "Export to Excel," click Student Profile.
   3. In the Description box, type something simple like "Student list."
   4. Set Subject to All Subjects.
   5. Under the ST1 choices, check every box except D.
   6. Click Save at the top of the screen, then click Submit right next to it.
   7. Go back to the main page and click Report Request History.
   8. Find your export request — it may take a few minutes to finish — select it, then click Open at the top of the screen.
   9. Click the green Download button and save the file as an XLSX file.
   10. Open that file in Google Sheets or Microsoft Excel and rearrange the columns to match the sample format above.
5. 5

   Access the kiosk

   On the same device, click Open Students Kiosk in your dashboard's top-right corner — it opens right in the same window. (Toggled to TimeClock mode? The same button becomes Open TimeClock Kiosk instead.) Setting up a separate front-desk tablet? Sign in there with the kiosk link — the first time, it'll ask Which kiosk is this? once, and that device remembers the answer from then on.

6. 6

   Using the kiosk at your center

   The kiosk is also just an app that runs in your browser — no install needed. Set up any tablet or laptop at your front desk with the kiosk page open. Students type a few letters of their name, tap their name from the results, then tap Check In or Check Out — no PINs or cards needed. Every student also has a unique student number, so they can search by number instead of name if they'd rather.

   

   Staff can sign out of the kiosk with the Sign out button and sign back in to continue.

Once you're set up

A few more guides for what SwiftCheck can do beyond check-in: