Tags

What's a tag?

A tag is a name, a color, and an optional note — created once and applied to as many students as you like. A small colored dot next to a student's name shows every tag they carry, on the Students tab, Live Roster, and History.

Peanut Allergy Needs Pickup ID 45-Min Session Early Learner Highschool Math

You can create up to 10 tags per center — enough to cover the things that actually matter without turning into a junk drawer.

1

Create a tag

On the Students tab, click Tags ▾ → + New tag. Give it a name, pick a color, and optionally add a description — for example, a longer allergy note that only shows when you open the tag.
2

Assign it to students

Check the tag when adding or editing a single student, or apply it to a whole group at once: open the tag from Tags ▾ and choose Select students.
3

Filter by tag

Colored filter chips sit above the Students list and Live Roster. Click one or more to show only students carrying those tags — click again to clear.
4

Spot them at a glance

Everywhere a student's name appears, their tag dots come with it. Hover any dot to see the tag's name.

Ideas for your center

Tags don't do anything on their own — they're just labels. What makes them useful is what you decide they mean.

Allergies & medical notes

A bright color your front-desk staff can't miss, with the details in the tag's description.

Pickup authorization

Flag students who need ID checked at pickup, or who are only allowed to leave with specific people.

Subject or level groups

Group students by program, level, or class time to filter the roster down when you need just that group.

Discounts & scholarships

Keep track of sibling discounts or scholarship students for your own records — nothing here touches billing.

Session-length groups

Pair a tag with a recommended time limit (below) so every student in that group starts with the same expected session length.

New or trial students

A temporary tag to keep an eye on students in their first few weeks, removed once they're settled in.

Recommended time limit, explained simply

Every student can have their own time limit — how long, in minutes, they're expected to stay for a session. A tag can carry a recommended version of that number, so you don't have to type it in one student at a time.

How it actually works

When you create or edit a tag, you can set a recommended time limit — say, 45 minutes.
The moment you apply that tag to a student, their own time limit field gets filled in with 45.
That's it — from then on, it's their number, not the tag's. Change it anytime for that one student, and nothing about the tag or anyone else's time limit changes.
Applying the tag again later (or a different tag with its own recommended limit) will re-fill it — same as if you'd typed a new number in yourself.
It's entirely optional. Tags work fine with no recommended limit, and students work fine with no time limit at all.

Example: you run a standard 45-minute session. Create a tag called "Standard Session," set its recommended time limit to 45, and apply it to that group of students. Each one's time limit is now 45 minutes — editable individually any time a particular student's schedule is different.

Here's what your staff sees on the Live Roster once someone's stayed past their limit — a quiet flag, not an alarm:

Jordan Lee 32 min

Sam Patel 58 min

Sam's row gets a soft red tint, and hovering over it shows "Past Time Limit." Nothing happens automatically — it's simply a visual cue for staff.

Quick answers

Do I have to set a recommended time limit on my tags?

No. It's entirely optional — plenty of centers use tags without ever touching it.

If I remove a tag from a student, does their time limit go away too?

No. Once a tag fills in a student's time limit, it becomes that student's own setting — removing the tag later doesn't touch it.

If I edit a tag's recommended time limit later, does it update everyone who already has that tag?

No. The recommended limit only gets applied at the moment you tag a student. Editing the tag afterward only affects students you tag from then on.

Can students or parents see tags or time limits?

No — those are both staff-only, visible on the dashboard.

How many tags can I create?

Up to 10 per center.