Privacy Policy

Effective date: September 20, 2026. This explains what data SwiftCheck collects, how it's used, and how long we keep it.

Overview

SwiftCheck is operated by Swift Webservices LLC, a Colorado, USA limited liability company ("SwiftCheck," "we," "us"). SwiftCheck is a check-in and attendance tool sold to tutoring centers ("Centers") — the Center is our customer, and Center staff are the ones who enter information about students and employees into the app. This policy describes how we handle that information.

This policy is written in plain language and reflects what SwiftCheck actually does — it isn't a substitute for your own Center's privacy obligations to your families and staff, which remain yours to manage.

What we collect

Information Center staff enter into SwiftCheck

Students: name, an automatically assigned student number, grade, birthday (month and day only — never a year), color-coded tags, and check-in/check-out timestamps.
Staff: name, an automatically assigned staff number, login email, role (Manager or Staff), and clock-in/clock-out timestamps.

Information we collect directly

Account and billing contact: the name, business name, and email used to sign up, plus subscription and billing status.
Payment information: we never see or store your card number. Billing is handled entirely by Stripe — see Who we share it with.
Basic technical data: standard server logs (IP address, browser type, timestamps) generated automatically by running the service, used only for security and troubleshooting.

How we use it

We use the information above only to operate SwiftCheck for your Center: recording check-ins and check-outs, running attendance and payroll reports, sending the emails your Center's account is set up to receive (weekly insight digests, birthday reminders, billing notices, password resets), and providing customer support when you contact us. We do not use your Center's data for advertising, and we do not sell it to anyone.

Who we share it with

We share data only with the small number of service providers ("subprocessors") that make SwiftCheck work, and only the information each one needs to do its job:

Stripe — processes payments and stores your payment method. We never receive or store your card number ourselves.
Resend — delivers the transactional emails SwiftCheck sends (billing notices, password resets, weekly digests).
Amazon Web Services (AWS) — hosts the application and database. All data is stored on AWS infrastructure in the United States.

We do not sell your data, and we do not share it with anyone else for their own marketing purposes. We may disclose information if required by law, or to protect the rights, safety, or property of SwiftCheck, our customers, or others.

Security

Every record is encrypted both in transit and at rest. Each Center's data is kept completely separate from every other Center's — there's no way for one Center to see another's information. Within a Center, Staff and Manager accounts see only what their role allows. See our homepage for more on how this works day to day.

Data retention

While your Center's account is active, your data is kept for as long as you're a customer, so your attendance history stays available. If you cancel your subscription, your Center's data — students, staff, attendance history, and account details — is permanently deleted within 30 days of cancellation taking effect. If you'd like a copy of your records before then, export your attendance history from the dashboard, or contact us for help.

Children's information

SwiftCheck is a business tool used by tutoring center staff — it is not directed at children, and children do not create accounts, log in, or interact with SwiftCheck themselves. Any information about a student is entered by Center staff, on the Center's own authority as the student's tutoring provider. Center staff are responsible for having whatever authorization they need from parents or guardians to keep that information in a system like SwiftCheck, the same way they would for any other student record-keeping tool.

Cookies

Our marketing website does not use tracking or advertising cookies, and we don't run any analytics or ad-tracking scripts. The only cookies involved anywhere in SwiftCheck are strictly functional ones used to keep you signed in once you're using the actual dashboard or kiosk — not tracking, not advertising, and not shared with anyone.

Your choices

If you're a parent or student and have a question about information a Center has entered about you, the fastest path is to contact that Center directly — they control their own roster. If you're a Center and want to correct, export, or delete your data, you can do most of this yourself from the dashboard, or reach out to us at the contact below and we'll help.

Changes to this policy

If we make a material change to this policy, we'll update the effective date above and, for significant changes, notify Center Managers by email.

Contact us

Questions about this policy or your data? Email us at help@swiftcheckservice.com.

Swift Webservices LLC — Colorado, USA. See also our Terms & Conditions.